The Absence Summary report allows teachers to review attendance information over a specified date range.
1. Click the Reports menu, click Absence Summary.
2. Enter the applicable criteria to conduct a student search, then click Search.
See Searching for Students for more information.
Conducting a search navigates to a new Absence Summary screen where you can set different parameters for reviewing the students attendance.
3. To adjust the absence summary to reflect a specific period of time, use the Report Timeframe pull-down.
Select Custom to enter a date range.
4. You have the option to choose whether you'd like to see the attendance by day or by period. Click the pull-down to select a period or to view the Daily attendance code.
The Daily attendance code cannot be edited because it is based on Period attendance codes combined.
5. Once a time frame has been set and a period selected (or daily), click Go.
Directly beneath the Report Timeframe are the number of Days Possible per the Standard District Calendar and the Summer Term, if applicable.
In the absence summary (if Daily was selected) the following information is displayed: the students' Photo, Student name, Student ID, the Grade level, and all applicable attendance codes as well as the number of days that attendance code was used during the time frame selected.
The colors set for each attendance code via Attendance Setup > Codes tab > Attendance tab displays as customized by the district, as shown in the image above. The colors only display for attendance codes in the Daily report, not Period.
In the absence summary (if a period was selected) the following information is displayed: the students' Photo, Student name, Student ID, the Grade level, and all applicable attendance codes as well as the number of periods that attendance code was used during the time frame selected.
6. Click Student in order to view and/or edit a breakdown of his/her attendance. For more information on viewing a specific student's absence summary, see Absence Summary Breakdown per Student.
Clicking the student name and opening the individual student's Absence Summary is beneficial if more than one period of attendance in a day must be updated. Changing the attendance code for any period will update the daily attendance code.
The colors set for each attendance code via Attendance Setup > Codes tab > Attendance tab displays as customized by the district, as shown in the image above.
1. Click the Student name to generate an Absence Summary for the selected student, as shown in the image.
Clicking the Student name generates an Absence Summary for the selected student, as shown in the image. From this screen, you have the ability to review the student's daily attendance displayed by period.
2. The Report Timeframe pulls in the dates selected on the previous Absence Summary screen, but can be changed as needed. To change the timeframe, select the Report Timeframe from the pull-down and click Go.
From this screen, you can review the Attendance Summary Cards, which provide a snapshot of the selected student's attendance activity for the selected date range. The cards display totals for Absences, Tardies, Unexcused Absences, Days Present, Late Check-Ins, and Early Releases, along with additional metrics such as weekly, monthly, and quarter-to-date totals. Depending on the attendance type and district configuration, the cards may also display attendance percentages, period counts, or minute totals.
3. Click an Attendance Summary Card to open a detailed modal displaying the underlying attendance records for that category. Depending on the selected card, the modal may include additional summary information, such as attendance code totals, along with detailed records for the selected date range.
a. Clicking ABSENCES to view a summary of absence information for the selected date range, including the total number of days absent, periods absent (or minutes absent, depending on district configuration), attendance percentages, and a legend showing each attendance code with its corresponding count. You can also review detailed absence records, including the date, section, attendance code, attendance title, and other related information. Click Close to close the pop-up window.
4. Click Hide to hide the Attendance Summary Cards.
a. Click Show to redisplay the Attendance Summary Cards.
5. While reviewing the Attendance Summary, you have the option to click Chart in order to navigate to Attendance Chart. You also have the option to view the Attendance Calendar by clicking Calendar.
The Total Days Possible, Total Full Days Attended, Total Full Days Absent, Enrollment Dates, and Total ADA (Year 202X) all display by default.
If your district has elected to Show minutes missed in Student Absence Summary, you will also see Total Instructional Minutes Missed (minutes missed from late absences, late check-ins, and early releases), Time Missed due to Absences, Time Missed due to Late Check-ins, and Time Missed due to early Release.
The report displays the Date, Daily code, Comment, Time In, Time Out, Reasons, Parent Absence Request, and periods such as 01, 02.
When checking in or out using the kiosk or the Late Check In/Early Release admin screen, the Comment column displays pertinent information, such as Kiosk or the Reason entered upon being checked in or out.
There are also totals for each code listed at the bottom of the Absence Summary chart under ABSENCES.
6. If a parent has submitted an absence request, click View Details to open and review details pertaining to the absence request.
a. In the Request Details pop-up window, you can review all the details submitted and processed pertaining to the absence request. Click Close to close the window.
7. Review the attendance codes for each day and period. You can hover over each code for detailed information about the course, period, date, etc.
8. When the review of the selected student's absence summary is complete, click the white X next to the student's name located in the header to return to the main Absence Summary.
9. To return to the listed students of your last conducted search, click Back to Search Results in the header.
See Additional Features for details on Exporting, Printing, Filtering, Searching, and more.