If configured by your school or district, a banner will display at the top of the screen in the mobile app when a Safety Management event has been initiated.
1. After logging in to the mobile app, tap the Safety Management icon at the bottom of the screen.
Alternatively, tap the menu icon and tap Safety Management in the menu.
After navigating to the Safety Management screen in the mobile app during an active event, a pop-up window displays to mark your safety status.
1. Tap the appropriate button to designate your safety status:
- Safe - Tap this button if you are safe and in your designated location. You will be asked if you are in your scheduled room. If not, you can select your current safe location.
- Needs Assistance - Tap this button if you require assistance, and provide additional details in the notes field (e.g., type of assistance needed).
- Not Present - Tap this button if you are not in the building or unable to check in.
After you check in, your status will be logged and visible to administrators. If you marked "Needs Assistance," an alert will be triggered to notify designated personnel of your status.
The Check-In Status tab of the Safety Management screen will display your check-in status, with buttons to change your status if needed.
1. Tap Safe.
2. Select your current location from the pull-down if you are not in your scheduled room.
3. Select the Witness check box if you are a witness to the event.
4. Tap Confirm Safe.
1. Tap Needs Assistance.
2. Select your current location from the pull-down if you are not in your scheduled room.
3. Select a Triage Level to indicate whether the need for assistance is immediate, urgent, or not urgent.
4. Enter any Assistance Details in the text box.
5. Select the Witness check box if you are a witness to the event.
6. Tap Confirm Needs Assistance.
1. Tap Not Present.
2. Tap Confirm Not Present.
The Students Check-In Status tab allows you to track and record the status of your students during an active Safety Management event. The screen will display a list of students scheduled in your current class period at the time the event began. You are able to mark each student’s status as Accounted For, Needs Assistance, or Absent. The Student Check-In Status Report displays various tools and features to facilitate quick, accurate check-ins.
Each update to a student check-in status is automatically saved and shared with administrators, providing a real-time view of student safety across the school. The screen auto-refreshes to ensure accuracy.
1. After logging in to the mobile app, tap the Safety Management icon at the bottom of the screen.
Alternatively, tap the menu icon and tap Safety Management in the menu.
2. Tap the Students Check-In Status tab.
3. If needed, select a different Period.
The Period pull-down by default displays the period that was in progress when the Safety Management event was initiated. The period is automatically selected based on the district's period schedule as set up in Focus.
4. If needed, adjust your Location for student check-in.
This helps track where students are during the event (e.g., room or safe location).
5. Tap Custom Roster to add students who are not in your regular roster (e.g., temporarily relocated students) to your class roster. This ensures that these students are accounted for during the check-in process.
a. Select the student(s) to add to your roster using the Select Student(s) pull-down.
b. Select the status of the students using the Select Status pull-down. Options are Absent, Accounted For, Awaiting Check-In, or Needs Assistance.
c. Tap Save Status.
The students are added to the check-in status report with *Custom Roster displayed next to their name.
6. Tap Active Hall Passes to view all students currently out on a hall pass (if the Hall Pass module is enabled at your school).
a. Tap in the empty space to close the pop-up window.
7. Select Mark All Students Accounted For to quickly mark all students as "Accounted For" on the report. This option won’t overwrite students who have already been marked as Absent or Needs Assistance.
a. In the confirmation message, tap Yes.
The list of students includes each student's photo, if available, name, student ID, check-in status, and location. The colors used for the statuses are configured by the district.
8. Tap the status button next to a student to edit their status, location, and/or witness indicator.
9. In the pop-up window, update the student's status, if needed.
Statuses include:
- Accounted For - The student is present and safe. They have been located and their current status is verified. This status is used when a student is confirmed as being in their designated safe location.
- Absent - The student is not present and cannot be accounted for at the time of the event. This status should be used if the student is not in the building or if their location cannot be immediately verified. Note: If configured by the school, students may be automatically marked Absent if they have specific daily or period attendance codes.
- Needs Assistance - The student requires help, which may include medical assistance or other support. This status is used when the student is in need of urgent help but has not yet been assisted. After selecting this status, a pop-up window will display where you will select the student's location, triage level, add a note, and select whether the student is a witness to the event (e.g. saw or heard the event). The student will be added to the Triage Report.
- Assistance Provided - The student has received the necessary assistance (e.g., medical or otherwise) and no longer requires active response. This status indicates that the student has been cared for and is ready to be reunited or monitored further.
- Assistance Provided - Off Campus - The student has received assistance at an off-campus location and is no longer expected to go through the on-campus reunification process. This status is used when a student has been assisted outside of school grounds and should not be included in the reunification workflow.
10. If needed, edit the student's Location.
11. If the student has a "Needs Assistance" status, select the Triage Level and enter any assistance notes.
12. Select the Witness check box if the student was a witness to the event (e.g. they saw or heard the incident).
13. Tap Submit.
Any updates made to the report are automatically saved. As students are checked in, the statistics displayed above the list of students are updated.
The key statistics displayed are:
- Accounted For - This shows the number and percentage of students who have been marked as accounted for. Each status (Accounted For, Assistance Provided, Needs Assistance, and Absent) is listed and indicates the number of students with that specific status.
- Awaiting Check-In - This shows the number and percentage of students who have not yet checked in. This total automatically updates as you check-in students.
14. Tap a statistic to view the list of students in pop-up window.
15. Tap in the empty space to close the pop-up window.
The Triage Report tab displays students with a "Needs Assistance" check-in status. From this report, you can view and update triage details and mark that assistance was provided.
1. After logging in to the mobile app, tap the Safety Management icon at the bottom of the screen.
Alternatively, tap the menu icon and tap Safety Management in the menu.
2. Tap the Triage Report tab.
Students in your roster with a "Needs Assistance" status are displayed on the report. The students are listed in order of triage level, with Level 1 - Immediate at the top of the report.
The list includes the student's photo, if available, their name, ID, and most recent location when the student last checked-in or was found. Tap the phone icon to view a pop-up window with the student's contacts.
3. Tap the triage category button next to a student to view the triage details in a pop-up window.
4. In the pop-up window, update the Location, Triage Level, and note as needed. If the student has been assisted, select Assistance Provided or Assistance Provided - Off Campus as the Triage Level, depending on whether assistance was provided on or off the school's campus.
5. Tap Submit when finished.
The Triage Category will update to "Assistance Provided" or "Assistance Provided - Off Campus" for the student, and the student is moved to the bottom of the report. The student or staff member's status will update to "Assistance Provided" or "Assistance Provided - Off Campus" in the Students Check-In Status tabs. Students with the "Assistance Provided" status will now display on the Reunification Status Report in the Student List tab for reunification events.
If enabled by the school or district, students can report their own safety status in the mobile app. If a student self reported that they need assistance, the student will display on the Triage Report with an N/A. Tap the N/A to set the triage level and any other assistance details.
The Witness Report tab displays students who were marked as being a witness to the event when checked in. You can select their witness type, and add any notes.
1. After logging in to the mobile app, tap the Safety Management icon at the bottom of the screen.
Alternatively, tap the menu icon and tap Safety Management in the menu.
2. Tap the Witness Report tab.
Students in your roster who were marked as a witness during check-in are listed, including the photo, if available, name, ID, and the most recent location when the student last checked-in.
3. Tap the N/A button on the right side of the screen to enter witness information for that student.
4. In the pop-up window, select the Witness Type. Options include:
- Saw Event
- Heard Event
- Was in Room
- Other
5. Enter a witness note.
6. Tap Submit.
The button on the right side of the report will update with the witness type selected.
The Reunification Status Report tab displays for events that were set up for student reunification. This tab allows you to view student reunification statuses and assist with reunifying students with their parents/guardians. It includes live statistics showing the number and percentage of students who have been reunified or are still awaiting verified contact.
At the top of the screen, live statistics update in real time and display:
- The number and percentage of Students Reunified
- The number and percentage of students Awaiting Reunification
1. Tap a statistic to view the list of students in pop-up window.
2. Tap in the empty space to close the pop-up window.
The Student List tab displays all students scheduled to attend school during the event who have been accounted for or have had assistance provided and have not yet been reunified or moved to the waitlist.
1. After logging in to the mobile app, tap the Safety Management icon at the bottom of the screen.
Alternatively, tap the menu icon and tap Safety Management in the menu.
2. Tap the Reunification Status Report tab.
The Student List tab is displayed, listing students who have a status of "Accounted For" or "Assistance Provided." Students in your roster are displayed by default.
3. Select Show Entire School to display all students in the school.
Search for a specific student by entering their name or ID in the search text box.
The students are listed, including their photo, if available, name, student ID, location where the student was checked-in, and their check-in status.
4. To reunify a student, tap the status button.
5. In the pop-up window, enter the Reunification Pin provided by the parent/contact.
Tap the barcode icon to scan the parent/contact's QR code (if QR codes are used instead of PINs).
If the contact does not have a PIN or QR code, tap Override. In the pop-up window, select the Override Reason, and enter the Pickup Contact First Name, Pickup Contact Last Name, Pickup Contact Phone, and any Notes. Tap Save Override. The Override Contact is added to the list of Contacts in the pop-up window. Tapping the override contact displays all the override details in a tool-tip.
6. Select the check box next to the contact who is picking up the student.
Only contacts with the "Pick Up" flag enabled in Addresses & Contacts are available for reunification without an override.
Tap the contact to view their phone number(s) in a pop-up window.
7. If photo upload is required, tap Take Photo and follow the prompts to take the photo.
8. Tap Verify Contact or Reunify with Contact.
If the event was set up as the "Reunify (Waitlist)" type by the school or district, the Verify Contact button is available. When tapped, the student is added to the Waitlist tab. If the event was set up as the "Reunify" type, the Reunify with Contact button is available. When tapped, the student is added to the Reunified tab.
If the event was set up as the "Reunify (Waitlist)" type, the Waitlist tab displays students who have had their contact verified in the Student List tab and are waiting for reunification.
1. After logging in to the mobile app, tap the Safety Management icon at the bottom of the screen.
Alternatively, tap the menu icon and tap Safety Management in the menu.
2. Tap the Reunification Status Report tab.
3. Tap the Waitlist tab.
Students in your roster as displayed by default.
4. Select Show Entire School to display all students in the school.
Search for a specific student by entering their name or ID in the search text box.
The list of students includes the student photo, if available, the student name and ID, and the location where the student was checked in.
5. Tap the Waitlist button to access options to mark the student as reunified or to move the student back to the Student List tab for reunion verification.
6. Tap Reunify to complete reunification, or tap Undo to move the student back to the Student List tab for reunion verification.
A pop-up confirmation message is displayed. The student is moved to the Reunified tab, or back to the Student List tab for reunion verification.
The Reunified tab displays students who have been reunified with their parent.
1. After logging in to the mobile app, tap the Safety Management icon at the bottom of the screen.
Alternatively, tap the menu icon and tap Safety Management in the menu.
2. Tap the Reunification Status Report tab.
3. Tap the Reunified tab.
Students in your roster as displayed by default.
4. Select Show Entire School to display all students in the school.
Search for a specific student by entering their name or ID in the search text box.
The list of students includes the student photo, if available, the student name and ID, and the location where the student was checked in.
5. Tap View Contact Details to view the photo, contact name, and contact phone number in a pop-up window. For overrides, the override details are displayed.
a. Tap in the empty space to close the pop-up window.
6. Tap Reunified to view the contact details in a pop-up window, as well as have the ability to undo the reunification and move the student back to the previous list (the Waitlist tab or Student List to wait for reunion or reunion verification).
a. Tap Undo to move the student back to the previous list (the Waitlist tab or Student List to wait for reunion or reunion verification).
When group chats are configured by the school, and you are a part of a user group assigned to the group chat, you can view and send messages in the chat on the Safety Management screen in the mobile app.
Group chats are only available while the event is active and do not appear in the standard Communication inbox.
1. After logging in to the mobile app, tap the Safety Management icon at the bottom of the screen.
Alternatively, tap the menu icon and tap Safety Management in the menu.
The Group Chat button is available at the top of all the tabs in the Safety Management screen. The number of unread messages will display on the button if you have unread messages.
2. To view or send messages, tap the Group Chat button.
3. To send a message, enter your message in the text box and tap the Send icon.
4. Tap Close to close the chat.
If you are assigned to multiple group chats, tap the chat you want to view on the left side of the window.
