Students assigned a discipline referral for a detention through the tardy tracking functionality will display on the Detention List. The scheduled job "Create Detentions from Tardies" will also create detentions based on tardy thresholds for tardies entered manually by teachers or office staff. Students who receive a non-tardy detention will display on the Detention List, as well. Students who have served their detention can be marked as Completed, which will update the action logging field on the referral. The Action Record Notes will update with the date(s) the detention(s) were served. The Days Completed will increment by 1 for each day of detention that was completed. The Date Begins and Date Ends will also be updated based on the date(s) the detention was served.
The Detention List is year-specific. Ensure the school year you want to view is selected at the top of the screen.
Teachers with the profile permission "Edit Detention List" can mark detentions as completed for students.
1. In the Reports menu, click Detention List.
Students who have a pending detention are displayed, along with their current Grade Level, the Referral Reason (discipline code), the Action that was assigned, the Record Action Note from the referral (if any), the Detention Period from the referral (if any), the Assigned date, the Due date, the Length of Action, and the Days Completed. The Due date is highlighted in red if it has passed.
Click the student's name or student ID to open the referral in another tab via Students > Referrals.
2. To mark a detention as completed, select the Completed check box for the applicable student.
3. Click Save.
For students with a 1 day detention (Length of Action equals 1), the Days Completed field will update to 1. The Completed field will populate with today's date. Once the screen is refreshed, the student is removed from the list.
For students with a multi-day detention (Length of Action is greater than 1), the Completed field will populate with today's date. Days Completed field will increment by 1. When the screen is refreshed, the student will remain on the Detention List until the Days Completed equals the Length of Action.
To mark the entire list of students as completed, click Check/Uncheck All at the top of the screen to select all the Completed check boxes, and click Save.
1. In the Reports menu, click Detention List.
2. Select the Show Completed check box at the top of the screen.
The list is updated to include completed detentions. The Completed column displays the date the detention was marked as completed. Any detentions that have not been completed have the check box in the Completed column.
Teachers with the "Add Detention" profile permission have the ability to add a detention for a student. You will select the student, date, discipline code, and action. Only discipline codes associated with "Detention" actions will be available for selection, and only actions set up as "Detention" will be available for selection. Upon finalizing the detention, the student will be added to the Detention List, and a discipline referral will be created for the student.
1. In the Reports menu, click Detention List.
2. At the top of the screen, click Add Detention.
3. Select the Student.
4. Select the Date for the detention.
5. Select the Referral Code.
In order for a referral code to be available for selection, it must have an associated "Detention" action.
6. Select the Referral Action.
In order for an action to be available for selection, it must be set up as a "Detention."
7. Click Finalize.
The student is added to the Detention List.
While you are able to add detentions for any student if teachers are allowed to search the entire school, only students enrolled in your sections will display when you view the Detention List.
1. In the Reports menu, click Detention List.
2. Select the Show Completed check box to include students who have completed their detention in the report.
3. Click the Message icon to generate a message for all listed students.
4. Finish composing your message in Communication > Composing Messages. All students from the Detention List are automatically populated in the Student Recipients pull-down.
The calendar on the Detention List screen allows users to view and manage detentions by date. Clicking a date opens a pop-up window listing all students scheduled for detention that day, grouped by action. Detentions can be marked complete directly from the pop-up window or from the standard list. Completed students are automatically removed from the active list. Students spanning multiple detention days display on every day they are expected to serve.
1. In the Discipline menu, click Detention List.
The current month is selected in the calendar at the top of the screen, with the current date circled in dark blue. Days where students are expected to serve detention are displayed in light blue.
2. To view the previous or next month on the calendar, click the arrows.
3. Click a date on the calendar to view all students expected to serve detention on that date. If students are to serve multiple days of detention, the student will display for each date they are expected to serve.
The pop-up window displays each student expected to serve detention on that date. Students are grouped by action.
a. To navigate to the previous or next date on the calendar that has detentions, click the arrows.
b. To mark a detention as complete, select the Completed check box next to each applicable student.
c. Click Mark Complete.
d. If there are completed detentions on the selected date, select Show Completed to view the completed detentions.
e. When finished, click the X to close the window.
4. To hide the calendar from the screen, click Hide.
a. To redisplay the calendar, click Show Calendar.
